Privacy Policy – Safe Healthcare Recruitment (SHR)

Website: https://safehealthcarerecruitment.co.uk

Effective Date: January 2026

Safe Healthcare Recruitment (SHR) is committed to protecting your privacy and handling your personal data responsibly. This Privacy Policy explains how we collect, use, store, and share personal information, in line with UK GDPR, the Data Protection Act 2018, and CQC safeguarding requirements.

By using our website or our services, you agree to the practices described in this policy.

1. Who We Are

Safe Healthcare Recruitment (SHR) is a UK-based healthcare recruitment agency specialising in:

• Nurses, support workers, chefs, kitchen assistants, and cleaning staff
• Supplying fully vetted, CQC-compliant staff to care homes, nursing homes, supported living services, and healthcare providers

Our contact details:

• Email: info@safehealthcarerecruitment.co.uk
• Phone: [Insert phone number]
• Address: [Insert business address]

2. Data We Collect

We may collect the following types of personal data:

Candidates / Job Seekers

• Name, address, email, phone number
• CV, qualifications, professional registration numbers (e.g., NMC registration)
• Employment history and references
• DBS checks and other compliance information
• Availability, preferences, and career goals

Employers / Clients

• Company name and contact details
• Job vacancy details
• Hiring preferences and staffing requirements

Website Visitors

• Information submitted via contact forms or comments
• IP address, browser type, and cookies
• Interaction with embedded content (videos, social media, etc.)

3. How We Use Your Data

We use personal data for purposes including:

• Recruitment and employment placement: Matching candidates with suitable role
• Compliance and safeguarding: Conducting DBS checks, verifying qualifications, and adhering to CQC standards
• Communication: Responding to inquiries, sending updates, or arranging interviews
• Legal obligations: Meeting requirements under UK law, safeguarding regulations, and employment law
• Marketing: Sending newsletters or job alerts (only if you have opted in)

We only use personal data with a lawful basis, such as consent, contractual necessity, or legal obligation.

4. How We Share Your Data

We may share personal data with:

• Prospective employers: When matching candidates to roles, with your consent
• Third-party service providers: For payroll, HR, compliance, and IT services
• Regulatory authorities: Such as the Care Quality Commission (CQC) if required for safeguarding or compliance audits
• Automated spam detection services: For website comments and form submissions

We never sell or rent your personal data to third parties.

5. Data Retention

We retain personal data only for as long as necessary:

• Candidate records: for the duration of your application and any subsequent employment or placements, plus retention periods required by law
• Employer records: for the duration of our business relationship, plus legal retention periods
• Website data (comments, form submissions): indefinitely for comment threads, unless deleted by the user

After this period, personal data is securely deleted or anonymised.

6. Your Rights

Under UK GDPR, you have the right to:

• Access your personal data (Subject Access Request)
• Correct inaccurate or incomplete data
• Request deletion of personal data (where legal obligations allow)
• Restrict or object to processing of your data
• Withdraw consent at any time (for marketing communications)
• Receive your data in a portable format
• Lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your data is mishandled

Requests can be made via hr@safehealthcarerecruitment.co.uk.

7. Cookies

Our website uses cookies to:

• Improve website functionality and user experience
• Remember form entries and login details (where applicable)
• Track website analytics

You can manage or disable cookies via your browser settings.

8. Security of Your Data

We implement appropriate technical and organisational measures to protect personal data, including:

• Secure servers and encrypted communications (SSL)
• Access controls and restricted internal access
• Regular staff training on data protection and safeguarding

Despite these measures, no system can guarantee 100% security.

9. Links to Other Websites

Our website may include links or embedded content from other websites (e.g., videos, social media). We are not responsible for the privacy practices of these sites.

10. Changes to This Policy

We may update this Privacy Policy from time to time. The “Effective Date” at the top will reflect the most recent update. Significant changes will be communicated on our website.